This Collaboration Agreement (“Agreement”) is made on [Date], between
Tazek BC Co. (“The Designer”) and [Collaborator Name] (“The Collaborator”).
The purpose of this Agreement is to outline the expectations, responsibilities, and terms for smaller creative
projects that do not require a full Terms & Conditions contract.
This Agreement is governed exclusively by the laws of Ontario, Canada.
Any disputes shall be resolved exclusively in the courts of Ontario, Canada.
1. Purpose of Collaboration
The Designer and the Collaborator agree to work together on [Project Name/Description].
The goal of this Agreement is to establish a clear understanding of services, responsibilities,
and expectations for the duration of the project.
2. Scope of Services
The Designer will provide creative design services as outlined in the agreed project brief and/or quote provided.
Any requests beyond the scope of the project will require a new agreement and may incur additional fees.
3. Payment Terms
- For projects under CAD $100, full payment is required upfront.
- For all other projects, a 50% deposit is required before work begins, with the balance due upon completion and before final delivery.
- Invoices are due upon receipt; overdue balances will incur a 5% fee for every 7 days past the due date.
- No rights or licenses to final deliverables are granted until payment is made in full. Unauthorized use before payment constitutes copyright infringement.
- Note: All deposits are non-refundable.
4. Revision Policy
Each project includes up to two (2) rounds of revisions. Revisions are defined as refinements within the agreed scope of work.
- Included: adjustments to colours, fonts, layouts, or text placement.
- Not included: major changes outside the original brief or new deliverables (these require a new agreement).
- Additional revisions beyond the included two rounds are billed at CAD $50/hour.
5. Ownership of Deliverables
Final deliverables become the property of the Collaborator only upon receipt of full payment.
Until then, ownership remains with the Designer.
The Designer retains the right to showcase the work in portfolios, promotional materials, and on company platforms unless otherwise agreed in writing.
6. Cancellation and Termination
- By the Collaborator: Deposits are non-refundable. Work completed up to the date of cancellation will be billed.
- By the Designer: In the event of unforeseen circumstances, a prorated refund will be provided for incomplete work.
- Without Cause: Either party may terminate this Agreement with 14 days’ written notice, provided all work completed to that date is paid in full.
7. Liability and Indemnity
The Designer’s total liability under this Agreement is limited to the total amount paid for the project.
The Designer is not liable for:
- Indirect, incidental, or consequential damages
- Lost profits, business opportunities, or reputational harm
The Collaborator agrees to indemnify and hold harmless the Designer against any third-party claims, damages, or disputes arising from content, instructions, or materials provided by the Collaborator.
8. Confidentiality
Both parties agree to maintain confidentiality of all sensitive and project-related information for a period of three (3) years following the completion of the project.
Exceptions include disclosures required by law, information already public, or information independently developed by the receiving party.
9. Dispute Resolution
Disputes shall first be addressed through good-faith negotiation between the parties.
If unresolved, disputes shall proceed to mediation under the ADR Institute of Ontario, with costs shared equally.
If mediation fails, disputes shall be resolved exclusively in the courts of Ontario, Canada.
10. Acceptance
By completing this section, both parties confirm that they have read, understood, and agreed to the terms of this Agreement. This confirmation also ensures the Agreement is linked to the specific project outlined in your quote.
